JOB
The purpose of this position is to convey and maintain correct ownership of real property in the County, update and maintain Taxing Authority Codes and provide Public Record and Sales information.This position interprets legal descriptions, solves problems and makes corrections, performs data entry and organizes documentation.
EXAMPLE OF DUTIES
SUPERVISORY RESPONSIBILITIES This position does not supervise other employees. ESSENTIAL DUTIES AND RESPONSIBILITIESTIME SPENTInterprets legal descriptions and completes relevant documentation to locate, identify and make corrections to data in relation to property parcels.20%Retrieves warranty, joint tenancy, beneficiary, special warranty, quit claim deeds and resolutions, splits and combination deeds from ICRIS computer system.20%Sorts deeds by legal descriptions; verifies accuracy of legal descriptions; checks for information on DOR system; applies parcel numbers to documentation.10%Researches and resolves problems regarding ownership of property and legal descriptions; transfers data for real property to secured tax roll system.10%Prepares and maintains daily report of documents recorded; organizes, lists and retrieves documents and files, processes splits and combines parcels to corresponding legal descriptions.10%Processes ownership name changes; creates corresponding labels for documents recorded; drafts letters requesting information from property owners, title companies and public agencies. 10%Answers incoming telephone calls; responds to questions from the public, title companies and other relevant parties; addresses concerns about appraisals; maintains complex filing system in relation to Title Examiner activities.10%Provides back up coverage for the front counter; answers questions regarding personal property, mobile homes and exemptions.10%Performs other duties as assigned. BUDGET RESPONSIBILITIESThis position has no responsibility over any types of budget.PROJECT RESPONSIBILITIESThis position does not have project responsibilities.ORAL COMMUNICATION DUTIESThis position trains colleagues and explains County procedures or processes.WRITTEN COMMUNICATION DUTIESThis position creates or edits documents, internal memos, emails, reports and complex contracts.INTERACTIONS WITH THE GENERAL PUBLICInteracts regularly with internal coworkers and other departmental personnel over the telephone, by email, and/or in person. Incidental contact with the public may occur as part of the work location. INTERACTIONS SPECIFICALLY WITH CUSTOMERSFrequently (More than 25% but less than 40% in a year)
SUPPLEMENTAL INFORMATION
KNOWLEDGE REQUIREDDatabase management, clerical, building and construction, Federal, State, Local laws, regulations, Statutes and banking. Principles and practices of real estate title work; documentation relative to title examination; real property legal descriptions; methods for conducting title research; warranties, deeds, records of survey, and affidavits; Assessor maps and plats; general office practices, procedures and equipment; customer service standards and protocol.SKILLS REQUIREDAnalytical thinking, reading, problem recognition, problem solving, time management, multi-tasking, typing and data entry, read and decipher legal descriptions and maps, knowledge of chain of title process.ABILITIES REQUIREDRecognize problems, solve problems using deductive reasoning, categorize and group data, focus, and deductive reasoning. PHYSICAL DEMANDSOccasionally stands to attend to customers.May be required to lift work related materials, equipment or tools up to 10 lbs.Regularly requires dexterity for keyboard operation.WORK ENVIRONMENTIncumbents in this position constantly spends time in office environment.SAFETY RISK EXPOSUREIncumbents in this position are generally not exposed to safety risk.PROTECTIVE GEAR & SAFETY MANUALSIncumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.CONSEQUENCES OF ERRORPotential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible.